An Overview

Effission is “Efficient Vision”—a vision to use technology to efficiently manage your business.

Effission 3.0 is a powerful software solution for jewelry wholesalers and retailers. It seamlessly manages the key areas of business, namely, Clients and Vendors, Inventory, Costing and Pricing, Sales and Distribution and Accounts—no matter what the complexity or volume of your business.

The creators of Effission 3.0 posses a rich knowledge of the jewelry industry and a proven track record in providing solutions for varied jewelry businesses. Although it is specifically designed to manage the standard aspects of any jewelry wholesaler and retailer, it can be customized to the individual demands of your business.

Effission 3.0 simulates the actual workflow of your business by using technology to simplify and streamline everyday tasks so that you can focus better on decision-making. A simple user interface, key reports and MIS statistics and innovative tools make Effission 3.0 the most reliable virtual manager of your business.

Setup/Administration

• Create users and assign them with permissions relevant to their work with separate permissions for data entry and reports.
• Use system preferences for personalizing or enabling/disabling specific features like default date format, local currency and exchange rate, number of digits to display after the decimal, preventing users from changing stone attributes in transactions, etc.
• Create formats for transaction documents and automatically generate document numbers in these formats.
• Create formats for transaction documents and automatically generate document numbers in these formats.
• Set fixed values for calculating gold weight when converting one combination of gold karat/color to another and automate product weight calculation in transactions. These values are used in predefined formulas to recalculate the weight of a product if gold karat/color is changed.
• Use multiple currencies with updated buying/selling exchange rates for Customs and Bank.

Styles

• Use Attributes to define characteristics of styles as well as all types of inventory goods like metal, stone, etc.
• Two-level master information for styles and inventory goods: Item and Variant master.Item master contains basic description that is only for information. Variant master contains advanced description plus unique attributes assigned to each variant. Make infinite variants of one item by changing the name and attributes of each variant. Change variant attributes in transactions without affecting masters. This flexible method requires only a fraction of the time compared with conventional systems for creating masters when specifying innumerable products.
• Create variants for metals, stones, components and others, and combine them to create variants for styles.
• Information for style variants contains style, component and stone-level information, up to 5 pictures/designs for a style with features like duplicating existing style for instantly creating new one, style-specific remarks, assigning brand names, hallmarking and more.
• Printable product catalog with product name, picture and attributes.

Costing/Pricing

• Update latest rates for gold and platinum any number of times in a day.
• Assign company or client/vendor-specific labor (process) cost. Apply markup on the cost for an individual process or style within a specific range of quantity/weight and attributes.
• Assign standard material costs for client/vendor groups (Corporate/One Time/Retail/Wholesale) instead of individual clients/vendors. Apply markup/discount on standard material cost for a specific material or a specific attribute of the material.
• Use Bill of Material (BOM) to display detailed breakup of description and costs for all materials and processes for a style.
• Automatic calculation for variant cost and selling price based on material and labor costing masters, along with markup and overheads applied through formulas.

Inventory

• Match physical stock with book stock at any time by using stock adjustment.
• Audit stock for a specific period and adjust audited stock in case of variances. Lock finalized audit data to prevent modifications.
• Assort stones, mix assorted stones and make stone lot/packet/bunch.
• Create stone certificates with comprehensive information based on standard requirements for any major certification organization.
• Display inventory value and quantity using stock register report. Generate summary reports for metal, diamond and color stones on the basis of department-specific stock with client/employee/vendor.
• View stock movement within a specific date range.

Purchase/Sale

• Use a sale order as a reference for making direct, consignment or memo purchase.
• Make a customer-specific estimate and use it as a reference for creating a quotation and further use a customer-specific quotation as a reference for creating a sale order. Create a database of quotations for quick and easy reference.
• Make direct, consignment and memo sales and use cash memo for retail sales.
• Assign Slash (SKU) numbers, selling prices and bar code to goods for sale.
• Enter sale invoice/cash memo goods manually or automatically through bar code scanning.
• Get comprehensive purchase statement by vendor, item, document number or date.
• Generate statement, summary and analysis reports for sale by product, customer, sales person, document number, or date.

Contract Manufacturing

• Issue work orders by vendor-specific costs for materials and processes.
• Comprehensive bag management. A bag is a virtual envelope similar to a physical envelope containing raw materials, components, findings and stones for a specific style in a specific order. Each bag is associated with a production line number and is identified by a unique 12-digit bag number. Throughout the manufacturing process, the line and the bag are associated with each other.
• Auto-creation of order and line number-specific bags when you enter opening stock, purchase invoice and sale order. Graphical icons for identifying empty bags, full bags and bags issued to an employee.
• § Merge or split bags, transfer them between departments, issue them to vendors, issue additional order-specific materials to a previously issued bag and issue non-order specific (loose material) to a vendor.
• Record comprehensive details about material issues and receipts to and from vendor and specify consolidated losses.
• Dedicated interface for melting, plus dust/waste collection and refining.
• Dedicated interface for component-making with component input/output weight, alloy weight, and material loss weight.
• Manage orders for Mounting (Fabrication) where semi-finished goods are issued to vendors for performing tasks like setting, etc. Manage repairs.
• Make separate settlements for company or vendor-supplied material and labor charges. Use settlements as reference for making payments to vendors.
• Track work orders with reports for order status and order schedule and track goods under production (WIP) by line number and item.
• Work allocation report displays vendor-specific allocations with information about bag number, vendor, issue and finish dates.
• Analyze inventory issues and receipts by vendor, date range and line number.

Accounts

• Ready-to-use Chart of Accounts containing all commonly used account groups with provision to add user-defined groups.
• Ledgers are created automatically for all customers and vendors. Create other ledgers according to your account books.
• Use predefined voucher types for Payment, Receipt, Sales, Purchase, Credit and Debit Note, Expenses and JV. Vouchers are linked to voucher groups (sale, purchase, etc.) that can be further classified into subgroups (cash sales, credit sales, etc.).
• Make payments against purchase orders/invoices, material/labor settlement, and sale return documents. Make receipts against sale/memo invoices and purchase returns. Payment modes include cash, check and card.
• Simplified bank reconciliation: Instantly compare your bank ledger balances with those of your bank. Lookup check status and mark cleared and pending checks.

General

• Mouse-based and mouse-free data entry.
• Innovative user interface. Multiple access points for every data entry window. Hotkeys and keyboard for common tasks like save, delete, search, etc.
• Menu for each module is split into sub-menus containing relevant tasks from other modules. For example, the Purchase menu has sub-menus for Purchase as well as Masters, Reports, etc. containing purchase-related masters and reports.
• Advanced Search for looking up documents or specific fields in documents using multiple search criteria.
• Backup and restore data quickly, easily and without technical knowledge.
• Create formulas and apply them to variants or transactions for automating complex calculations of overhead costs like taxes, markup, discount, freight, etc.
• Perform detailed style and vendor-specific cost analysis using What IF analysis.
• Use multiple currencies with multiple exchange rates. For example, assign Bank buying/selling and Customs buying/selling rates for USD to INR.
• An extensive range of standard and custom reports with different filters for each report. Reports can be printed on blank paper or pre-printed stationery.
• Multiple document level reports can be generated instantly on saving a document. For example, on saving a sale order you can get reports for job bag, sale order, product description and material requirement.

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